Executive Assistant - Finance & Human Resources

Job Locations US-TX-Corp - Westlake
FLSA Status
Regular Full-Time


Who We Are

Founded and continuously led by inventor and entrepreneur Tony Aquila, Solera is a global leader in digital technologies that manage and protect life's most important assets: our cars, homes and identities. Since its inception in 2005 as a garage-based startup, Solera has grown aggressively with over 45 acquisitions across its Risk Management Solutions, Service Maintenance & Repair, and Customer Retention Management platforms. The company's current product solutions include Audatex, Autodata, AutoPoint, CAP/HPI, Colimbra, Digidentity, Enservio, Explore Data, Hollander, Identifix, Inpart, LYNX and TitleTec, as well as the company's flagship Digital Garage application. Today, Solera processes over 250 million transactions annually for approximately 200,000 partners and customers in nearly 90 countries. Unified by a strong culture that values uncommon entrepreneurial thinking and continuous "do-it-different" innovation, Solera's global workforce of 6,000+ associates comes from diverse forward-thinking industries that include automotive technology, artificial intelligence, software development, data sciences, cybersecurity, cognitive design, and digital identity protection. Solera went public on the NYSE in 2007 under the stock symbol "SLH", joined the S&P 400 in 2009, and went private in 2016 in a $6.5 billion transaction backed by leading investors that include Vista Equity Partners, Koch Industries and Goldman Sachs. For more information, please visit solera.comfb.com/solerainnovation, @soleraworks on Instagram, or @SoleraInc Twitter.



The Solera Way

Solera’s uncommon culture is based on three simple principles: 80/20 (Focus), 30/30 (Efficiency), and 90/10 (accountability). Our mindset is also defined by the 3H’s: Humility, a Hunger to succeed, and a desire to Hunt for opportunities to win. Underscored by our fundamental belief in continuous change and innovation, the Solera Way has allowed us to become a global technology leader that is constantly growing in the double digits.



Our Space

We believe that offices should be destinations where people want to be… places where people want to work, play and, collaborate. That is why we spend a lot of time on enhancing our workspaces. Solera’s work environments are intersections of the old and the new… of the past, present, and future. They are spaces designed to stimulate creative thinking, innovation, and cross-functional collaboration.


We also embrace wellness. Whether it is our onsite or offsite workout centers, nutritional meals and beverages, or endless snacks for focus and energy. This wellness plan is our commitment to healthy living, which spans across our office environments.


Check out what Inc.com had to say about Solera’s offices: http://www.inc.com/kevin-j-ryan/ss/solera-office-is-very-texas.html



Are You Uncommon?

We’re on the hunt for an experienced Executive Assistant who ranks in the top 2% among their peers. We’re looking for a highly competitive and entrepreneurial mindset that is wired with a team-first attitude, has no problem rolling up their sleeves to execute their missions, and can modulate between leading and following as needed. You will serve as the primary assistant to the SVP, Finance/CAO & the SVP, Human Resources, performing a wide variety of complex, sensitive, and confidential administrative support functions.

Position 80s

What You’ll Be Doing

  • Serves as primary assistant to the SVP, Finance/CAO & the SVP, Human Resources, representing the executive in interactions with internal and external parties and stakeholders.
  • Maintains the SVP, Finance/CAO & the SVP, Human Resources calendars; coordinates, arranges and confirms meetings; arranges for meeting setup and refreshments; assists with board of director’s preparation and other meetings, takes notes and transcribes minutes; screens requests for appointments; coordinates and arranges special meetings.
  • Serves as liaison with internal and external parties and stakeholders; may provide work direction to other administrative support staff with respect to financial activities and overall compliance matters; and performs related duties as assigned.
  • Maintains files for agenda materials. follows up and tracks relevant action items for the executives.
  • Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity; conducts research, responds to requests for information from senior management, employees and general constituency, refers the requests or complaints to appropriate staff and/or recommends action to resolve the issue; reviews, determines the priority and routes incoming correspondence.
  • Types and/or drafts memoranda, reports, agreements, presentations, forms and other documents from drafts, notes, dictation or brief oral instructions, using Microsoft Office software products; proofreads and checks typed and other materials for accuracy, completeness and compliance with Solera writing standards, policies and procedures; ensures materials, reports and documents for signature are accurate and complete; sends and receives faxes and makes photocopies as needed.
  • Prepares travel and training requests; coordinates making travel and other arrangements for conferences and business trips; compiles expense reports.
  • Attends to a variety of office administrative details such as establishing, organizing and maintaining confidential, subject files; ordering departmental office supplies.
  • Performs special project assignments as directed and assists and provides backup to other administrative support staff as available and approved by the SVP, Finance/CAO & the SVP, Human Resources
  • Analyze complex, sensitive problems and situations, evaluate alternatives and make sound, appropriate recommendations.
  • Organize, research, and maintain office filing systems and document management databases.
  • Track and ensure expense reports for SVP, Finance/CAO & the SVP, Human Resources are processed in a timely manner.


Are You Qualified?

  • Must have 5-7 years’ experience working with a C-level executive.
  • Must be in agreement with and committed to upholding the Solera way.
  • Strong, effective written and spoken communication skills along with excellent research and organizational skills.
  • Evidence of and a commitment to practice a high level of confidentiality.
  • Strong experience in planning, organizing and carrying out the daily activities and administrative functions of a SVP, Finance/CAO & the SVP, Human Resources offices in a sensitive, highly visible and dynamic and organizational environment, requiring management of multiple and rapidly changing priorities.
  • Strong office administrative and management practices and procedures.
  • Must be proficient in Microsoft Office with the ability to learn new software and computer systems as well as advanced use of PowerPoint, spreadsheet, graphics and other business management software. Must be flexible and be able to work in a high change, quick-paced environment.
  • Must be a team player and be willing to receive and act on direction and motivated to take on responsibility to completion.
  • Must be able to relate on a cross-cultural level as well as display good personal and interpersonal skills in the office and should be self-motivated and available for occasional travel.
  • Bachelor's degree preferred, not required. 
  • Make a wide variety of logistical arrangements independently or from brief instructions.
  • Establish and maintain highly effective working relationships with senior management, and other appointed officials, including staff, community and business leaders, board members, and others encountered in the course of work. Use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and concerned groups and/or individuals and commit to practice a high level of confidentiality


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