Facilities Asst 3-Sr

US-UT-South Jordan
FLSA Status
Exempt
Type
Regular Full-Time

Mission

About Solera

 

Founded and continuously led by inventor and entrepreneur Tony Aquila, Solera is a global leader in digital technologies that manage and protect life's most important assets: our cars, homes and identities. Since its inception in 2005 as a garage-based startup, Solera has grown aggressively with over 45 acquisitions across its Risk Management Solutions, Service Maintenance & Repair, and Customer Retention Management platforms. The company's current product solutions include Audatex, Autodata, AutoPoint, CAP/HPI, Colimbra, Digidentity, Enservio, Explore Data, Hollander, Identifix, Inpart, LYNX and TitleTec, as well as the company's flagship Digital Garage application. Today, Solera processes over 250 million transactions annually for approximately 200,000 partners and customers in nearly 90 countries. Unified by a strong culture that values uncommon entrepreneurial thinking and continuous "do-it-different" innovation, Solera's global workforce of 6,000+ associates comes from diverse forward-thinking industries that include automotive technology, artificial intelligence, software development, data sciences, cybersecurity, cognitive design, and digital identity protection. For more information, please visit solera.comfb.com/solerainnovation, @soleraworks on Instagram, or @SoleraInc Twitter.

 

Job Location-South Jordan

 

Mission

We’re dedicated to keeping our physical work environment and services operating every minute of every day. Our Facility & Office Service teams play an integral role in building and maintaining a premier work experience.

As a facilities Administrator you will be responsible for ensuring the provision of administrative support and prioritizing and completing a wide variety of tasks, for the Facilities & Office service team in addition to renovation operations, facility planning, maintenance, repair programs. If you can translate and communicate your technical expertise and financial acumen with Executives and staff, let’s talk…

 

Position 80s

Position 80's

 

  • Plan and manage facility’s office needs (supplies, consumables, etc.) and shared services (reception, security, cleaning, kitchen, waste disposal, parking, supplies etc.)
      • Work with IT to monitor and maintain security systems not limited to monitoring cameras, playback, create and maintain an effective drill –to release security badges and access level. Communicate with stakeholders on any changes to badges or access levels.
      • Coordinate with vendors to provide and maintain security equipment
      • Access and maintain IT and security closets
      • Manage, maintain –Office equipment’s not limited to Postage machine, copy machines, document folding equipment and printers
      • Liaison with vendors to maintain and upkeep – refrigerator, coffee machines, water system etc
      • Responsible for managing the procurement and delivery of consumables (snacks, fruits, soda/pop etc) to the facility. Taking the lead to ensure that the kitchens are stocked appropriately
      • Coordinate catering for office parties and events (internal and external)
  • Responsible for ensuring kitchen, meeting rooms and the office areas in general are maintained
  • Responsible for facilities management maintenance and contracts (kitchen equipment, storage/moving, HVAC service contracts)
  • Build relationships with key stakeholders at all levels within the organisation to ensure that the issues at the site level are addressed quickly and promptly and that confidence in the service is maintained
  • Work with Marketing, Product and accounting team to maintain and store the following
    • Trade show materials including crates both on and offsite
    • Accounting files both on and offsite
    • Packing and shipping materials
    • Excess furniture, tools, promotional materials, etc.
    • IT materials both on and offsite
  • Liaise and integrate plans with the Information Technology and Human Resources to operate contingency plans; and
  • Responsible for redesigning and remodelling the office space
  • Responsible for RFP process and for making recommendations on current and future vendor contracts
  • Oversee corporate emergency management planning and disaster recovery strategies such as office occupations/disturbances, external threats as a result of environmental factors (e.g. extreme weather, pandemics, systems failures) and to ensure business continuity and compliance to legislated requirements and standards.
  • Work with Office Manager as backup for reception desk and other building activities

 

Qualifications

Requirements:

  • College or university degree in administration or related field
  • Minimum of 5 years working experience in the facility and/or property management field
  • Experience in strategic and space planning
  • Experience in managing and orchestrating office moves

Skills:

  • Excellent interpersonal skills
  • Problem-solving mindset
  • Excellent verbal and written communication skills
  • Self-motivated, proactive, detail and solution driven
  • Strong leadership skills

 

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